How I Can Get a Tax Excemp Id for Family Child Care
Temporary Changes Due to COVID-19
Free personal protective equipment
Every bit a child intendance provider, you can receive a free care package of masks, gloves, disinfectant wipes, baby wipes and a thermometer. There are care packages for school-age child care and younger children and infants. You volition need to cull one selection.
To get your care parcel: Fill up out the Society Form. Supplies are limited.
If you need help applying for the intendance package or ordering supplies, contact your local Child Care Resources and Referral program at 800-342-6712 or the Straight Pay Unit at 800-699-9074.
How Employment Related Day Care (ERDC) works
ERDC helps eligible families pay for child care and so they tin work.
If the family is eligible for assistance, ODHS pays a portion of their child care pecker direct to the family'south called provider through the Direct Pay Unit (DPU).
- The amount ODHS pays is based on the child'due south age, location in Oregon, the type of kid care and how many hours of care are needed.
- Most parents also pay a portion of the price, called a copay, straight to the provider.
- The copay amount is based on a sliding scale and depends on the family'south income and household size.
- Parents must pay their copay or make other arrangements with the provider to remain eligible for assistance.
- Providers must complete a Kid Care Provider Listing grade to discover out if they can be listed and approved past ODHS. They must also meet ODHS requirements, including preparation and passing a background check. See beneath for details.
Become a child care provider with ODHS
To be able to receive child care payments from ODHS, providers must:
- Come across all ODHS provider requirements
- Pass a background cheque
- Take required grooming (license exempt providers simply)
- Go listed and approved by ODHS
Background checks include:
- A Federal Bureau of Investigation (FBI) fingerprint cheque using the Integrated Automated Fingerprint Identification System
- A search of the state criminal and sexual practice offender registry or repository in the state where the individual lives, and each land where the individual lived during the past five years
- A search of state-based child abuse and neglect registries and databases in the state where the private lives, and each state where the private lived during the past 5 years
- A search of the National Crime Information Middle
- A search of the National Sex Offender Registry established under the Adam Walsh Child Protection and Safety Act of 2006 (42 United statesC. 16901 et seq.)
Requirements for license exempt providers
License exempt ways you are not required to exist licensed by the Role of Child Care (OCC) in order to provide child care.
ODHS requires license exempt providers to complete a groundwork check, take training, laissez passer a site visit, and exam drinking water for pb. There are some exceptions if a relative is providing child care.
Exceptions for relatives providing intendance
There are exceptions to some of the requirements if y'all only provide care for children who are related to you.
- Training
- Some of the preparation requirements are waived.
- Site Visits
- If you only care for children related to you, the site visit requirement is waived. (Note: If y'all intendance for at least 1 child who is not related to yous, you must meet the site visit requirements listed beneath.)
- Drinking Water Lead Testing
- If y'all merely care for children related to you, the lead testing requirement is waived.
Who is a relative?
By federal definition, a relative is a:
- Grandparent
- Peachy-grandparent
- Aunt
- Uncle
- Sibling not living in the domicile of the child
To be considered a relative, y'all must be related by blood, matrimony or legal adoption.
Preparation
License exempt providers must complete pre-service health and safety trainings, orientation, and ongoing training. Visit the Required Training page for details.
Site visits
License exempt providers must pass an initial site visit before they are approved, and yearly subsequently that. The Role of Child Care volition contact providers to schedule yearly site visits or at your next re-evaluation. Note:If you only care for children related to you, the site visit requirement is waived.
Who does the visit and what are they looking for?
- Both the initial pre-service visit and regular yearly visits are done by the Oregon Early on Learning Division Office of Child Intendance (OCC).
- Visits take place at the site where kid intendance is being provided. This includes care provided in the home of the child.
- OCC staff check to make sure the site meets all health and safety requirements. They can also provide resources if needed.
Health and safety checklist
Here is a copy of the Wellness and Safety Review Checklist that OCC staff volition use during the site visit. The site visit will become more than apace if you read through the checklist and meet the requirements before the visit.
Drinking water atomic number 82 testing
License exempt providers who are not related to all children in their care must have the home or facility where care is provided tested for lead exposure in water. Note: Pb testing is non required if care is provided in the child's home.
Requirements
Atomic number 82 testing is required for all plumbing fixtures used for drinking, cooking, or preparing nutrient or infant formula. This requirement protects children from exposure to atomic number 82 in water. The harmful impact of lead exposure on kid development, particularly for the youngest children, is well-known and well-documented.
- Y'all can attach the pb testing results when you submit a Child Care Provider Listing class.
- If the results are not submitted, the Directly Pay Unit will transport you instructions.
- If the lead testing results evidence a high level of lead, OCC staff will contact you lot with more instructions.
- You need to pass the pb testing or submit a corrective action plan to remain approved as an ODHS child intendance provider.
- If you employ only bottled water for drinking, cooking and preparing infant formula at the location where care is provided, you tin can complete a Declaration for Bottled H2o Utilize course to be exempt from pb testing. Submit the form to the Direct Pay Unit with your Kid Care Provider Listing form.
For questions about lead testing, contact the Office of Child Care Lead Hotline at 503-947-5908 or visit their Lead Poisoning Prevention website.
Guidance
Download Lead Testing Guidance in English or Castilian.
Reimbursement
The Office of Child Care tin can reimburse providers for lead testing. To be reimbursed, y'all must:
- Consummate and submit the Atomic number 82 Testing Reimbursement Form: English or Castilian
- Complete a W-9: English or Spanish
Send completed forms to:
TRI/Primal Coordination of CCR&R
Western Oregon University
345 Monmouth Ave N
Monmouth, OR 97361
For questions about reimbursement, please call 800-342-6712.
Billing and payments
The ODHS Straight Pay Unit (DPU) coordinates billing and payments. They too process billing and listing forms. Please reach out with concerns or questions.
Hours: Monday to Fri, viii:30 a.k. to 4:thirty p.g.
By phone: 800-699-9074
By email:
- For general questions: customerservice.dpu@dhsoha.state.or.u.s.
- Submit billing and listing forms (PDF simply) to: dpu.childcarebilling@dhsoha.state.or.us
| Category | Proper name | Clarification |
|---|---|---|
| Partners | 211 Info | 211 Info partners with DHS to help people navigate and connect with the local resources. They assist parents observe the kid care provider they need to run across their family unit'due south needs. |
| Forms and Guides | Child Care Provider Guide | Our handbook for providers who serve ERDC clients, with loads of information on how to get started, the payment process, and more than. Also available in:
|
| Forms and Guides | Child Care Provider List Class | This class must exist completed and submitted by providers that want to be paid by DHS to provide kid care for DHS clients. Please note the effective appointment for DHS payment cannot exist before than the date you complete the list process and are approved past DHS. Also bachelor in Spanish. |
| Training | Kid Care Provider Preparation | For information about orientation, health and safe training and additional preparation resources. |
| Rates & reimbursements | Child care rates | The maximum amounts we can pay providers who help DHS clients with child care. |
| Child Intendance Resources & Referral Agencies | Child Intendance Resources and Referral Agencies | A link to listing of local CCR&Rs by county. CCR&Rs help providers by giving technical assist and provider training. |
| Forms and Guides | DHS/OHA Authoritative Hearings Request Grade MSC 0443 | This course can be used to request a DHS/OHA Administrative Hearing. |
| Rates & reimbursements | Enhanced, special and high needs rates | About special provider rates are and how to authorize for and go an enhanced, special or high needs provider. |
| Rates & reimbursements | Food service education and reimbursement | About nutrient treatment, nutrition education, and getting USDA reimbursements. |
| Forms and Guides | Atomic number 82 Testing FAQs | Frequently asked questions regarding lead testing. |
| Abuse reporting | Mandatory reporters | What is mandatory reporting and who must study? |
| Partners | National Child Care Information and Technical Help Heart (NCCIC) | The NCCIC, a service of the Child Care Bureau, is a national clearinghouse and technical help (TA) middle that provides comprehensive child intendance information resources and TA services to Kid Care and Evolution Fund (CCDF) Administrators and other primal stakeholders. |
| State Licensing | Function of Child Care (OCC) of the Department of Educational activity | OCC is the regulatory agency that licenses kid care facilities and conducts background checks on licensed providers. Their website is also a peachy resource, with a wealth of information and resources for parents, providers, and those interested in child care issues. |
| Partners | Oregon Association for the Teaching of Young Children (OAEYC) | Oregon AEYC is an chapter of the National Association for the Didactics of Immature Children and serves over 1300 early childhood professionals in the state of Oregon. OAEYC works to back up excellent early didactics, promote public back up and policies, build the profession, and improve didactics and learning. |
| Partners | Oregon Child Care Inquiry Partnership (OCCRP) | The Oregon Child Intendance Research Partnership, housed inside the Family Policy Plan at Oregon Land University, conducts research related to child care policy at the local and country levels. OCCRP conducts the Market Charge per unit written report upon which DHS child care subsidy rates are based. |
| Forms and Guides | Provider Report Grade DHS 7496 | This course can be used to report required provider changes. yous may also written report changes by calling DPU at 1-800-699-9074 or by email at DPU.providerreporting@state.or.us |
| Rates & reimbursements | Reimbursement for lead testing | 2018-19 Lead Testing Reimbursement process and class.
|
| Abuse reporting | Report Child Abuse and Fail | List of reporting telephone numbers to report child abuse and neglect. |
| Rates & reimbursements | Spark Provider Incentive Payment | About provider incentive payments for Spark providers. |
| Union Representation | The American Federation of Country, County, and Municipal Employees | AFSCME Council 75 represents family child care providers who are licensed with the Office of Kid Care, a member of the Department of Education. 800-521-5954 |
| Union Representation | The Service Employees International Union Local 503 (SEIU) | SEIU Local 503 represents family kid intendance providers who are exempt from licensing. Providers that are exempt from licensing are also referred to equally Family, Friends, and Neighbor providers (FFN). 877-451-0002 |
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Source: https://www.oregon.gov/dhs/assistance/child-care/pages/providers.aspx
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